The Trove document software application provides users with a tool
that will remove the cost, delay and risk associated
with archiving. With Trove, users do not have to rely on individuals
placing paper updates in their documentation. If documents
are already online as shared files, Trove provides a range of additional
features, such as version control, powerful searching and cross-referencing
to other documents within a library which users can create to share
documents with colleagues. The Trove application is based on a familiar
library concept where documents are held in folders on shelves within
libraries. Users see documents identified by meaningful titles in
appropriately labeled folders. Trove's free text searching functionality
ensures users get a rapid response to their searches. Information
can be pinpointed within seconds because every word and number is
automatically indexed by Trove when it is loaded.
Upon using Trove for the time, we discovered that it is a very
efficient tool. Some of the features that stood out to us were:
The easy utilization of the application
Hypertext links and contents lists, which are automatically maintained
across libraries
Loading documents from word processors, simple text, scanned paper—
anywhere
Controlling documents release and withdrawal
Notification of revisions
To
obtain a copy of Trove, please visit the Rigwood
Web site.
Wincite v6.0
Wincite has constantly provided a series applications for archiving
Competitive Intelligence documents. Their latest product version,
Wincite 2k, has the ability to build upon established applications
from the past. Users of Wincite 2k or Wincite v6.0 will discover an
easier ability to navigate between the processes of storing and distributing
information. Wincite v6.0 is able to cater to the needs of users who
frequently compile bookmarks on the Web in a variety of formats. This
feature of Wincite v6.0 will allow bookmarks to be accessed quickly
with setting up defaults according to specific URLs. As a result,
archived Web-based information can be recovered in a matter
of a couple of mouse clicks and limited amount of keystrokes.
Here are a few features that we found interesting:
The ability to capture and organize information from the Web quickly
The structured intelligence templates for reporting
Multimedia supporting tools
Quick distribution of information via Intranet or e-mail
Easy editing of documents on a daily basis
To
have a glimpse of what Wincite v6.0 can do for your firm, we suggest
contacting Wincite Systems or visit their Web site at www.wincite.com.
ForeMost Enterprise
Primarily used for record management, Foremost Enterprise is an interesting
alternative for individuals who are seeking efficient software to
archive documents that should be easily accessible. Foremost Enterprise
permits users to gain complete control over deployability,
powerful end-user tools and flexible options for distributing information
other users for strategic planning decisions. The control can
be seen in the user interface of the application. Users may file away
documents in no more than three clicks and explore context filings
with a right click option. When classifying documents, users have
the option to notify other users of which documents are personal or
shared. Given this option, users are allowed to limit the amount of
people who can have access to documents within a file that is titled
"Personal." Once users are done filing and classifying documents,
Foremost Enterprise provides effective methods of searching for archived
information. Along with full-text searching, users may build their
own customize search profile to aid in retrieving information efficiently.
While going through the process of filing a couple of documents with
Foremost Enterprise, we made note of the following elements, which
made this application handy to have around for archiving:
E-mail Integration - Foremost Enterprise lets you file and
classify electronic messages and attachments with easy-to-use Drag
& Drop filing into personal or public folders
Maintenance Management - Easy management of the retention
and disposition of documents
Audit Trails - Ensures recorded activities are officially
documented
File Plan - Foremost Enterprise offers a full suite of tools
to assist your records manager with daily maintenance of the file
plan. Subject groupings can be set up, retention applied to each
grouping, and security control can be applied
Security - With five security levels that can be assigned
to records / documents, users or groups of users can be granted
rights to utilize the system on a limited or unlimited basis
To
access a copy of Foremost Enterprise, visit the Provenance Web site
at www.provsys.com.
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