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Technology evolves at such a breakneck speed that it's a challenge for big companies to stay current, much less small businesses with less time and fewer resources. Many SMB owners are just now learning to work effectively with "regular" technology — such as servers and networks — only to hear terms like Web 2.0, podcasting, wiki and blog bandied about during conferences and business meetings.

None of them want to admit they don't have a clue, and they're secretly scared to death their competitors will catch on before they do. All too often they smile, nod and pretend to know the score, but very few know what the technologies can do for their companies — if anything. A simple Web search for the term 'Web 2.0' yields over 54 million results doing little to clear up the mass confusion.

Web 2-Point-What?

Web 2.0 loosely refers to a bunch of online technologies such as RSS, podcasts, blogs, wikis, tagging and the like. The "2.0" is a nod to the rapid advancement of online technology and connotes a second, slightly pumped-up version of the Web. We'll go through and define the various terms under the Web 2.0 umbrella.

RSS

RSS is an acronym for Real Simple Syndication. It is a means to seamlessly disseminate text, audio or video content to people or outlets that have chosen to receive it.

For example, let's say you do a great job of keeping your Web site up-to-date with all the latest news about widgets. Other businesses may want to offer that content on their Web site. If you are amenable, you can set up an RSS feed — also called a stream — for your widget content to be sent to any Web-based outlet in the world as long as they have set up an RSS aggregator to receive your content.

An aggregator is software that gathers RSS feeds from various Web sites and delivers it an easy-to-read format. It is helpful to think of the content itself as a baseball in motion and the aggregator as the catcher's mitt. Stock tickers are a good example of RSS in action.

What's the benefit? RSS can deliver customized content to any source within minutes. It has the potential to increase your Web site traffic, and it can help you build a stronger brand because — depending on the quality of your content — your company can become the go-to source for specialized information.

Small businesses that want to learn more about setting up an RSS feed can take advantage of any of the tools offered by Six Apart such as TypePad, LiveJournal or Moveable Type.

Blogs

The word "blog" is a portmanteau of the term "Web log", a Web site where the site's owner, or "blogger," makes live entries — or posts — similar to an online journal, and readers can optionally interact by writing comments in response to posts. The blog posts are then made available to the masses via an RSS feed.

The blogosphere, as all things blog-related are collectively known, has allowed businesses of all sizes to communicate with their customers and audiences in a very immediate way. Because of its journal-like structure, a blog's content can be updated continuously with no more effort than it takes to type a Microsoft Word document.

Having a relevant, active blog makes business owners seemingly more accessible. It allows for the true essence of a company's brand to shine through and, in many instances, it serves as a lead-generation tool.

Kirsten Osolind of Re:Invention, Inc., a boutique-marketing firm that helps corporations market their products and services to women executives, says, "Our blog has evolved into an insights library for corporate marketing executives. It's become a much more significant marketing tool allowing us to demonstrate our segment expertise, impart our knowledge about women entrepreneurs and executives and to highlight successful women leaders."

But, don't just blog because you can. You have to offer something relevant to your customers. "Wield your blog with a purpose", says Elisa Camahort, co-founder of Blogher, an online guide to women bloggers.

"Blogs can be very useful, but a small-business owner has to look at using the tool in the same way that she would look at using any other business tool. If you're going to invest both time and money, make sure you take the time to craft goals — a list of positive outcomes. Ask yourself why you want to start a blog. How will you use it? What message do you want to send? Define reasonable growth and determine the work that's necessary in order to achieve the goals you set," instructs Camahort.

Tagging your blog posts with keywords — so that your content can be easily found and associated with other complimentary content — will get you more bang for your search engine buck

Getting started with blogging couldn't be easier. Tools such as WordPress and Blogger offer both free and low-cost solutions. TypePad, starting at $4.95 per month, also offers a free trial.

Podcasts

The term podcast is a noun and a verb — a term used to describe both the method of delivery and the content itself. Podcasting is the process of distributing multimedia files over the Internet using RSS to be received by mobile devices (i.e., iPods) and computers.

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